Registration for the spring season opened on 11/15/24. Please read this before registering your player.
There was a $20 early bird discount per player once registration opened and that discount ended at 10:00AM on 11/25/24.
SPRING 2025 Recreational Baseball
The Brentwood Ball Club provides an opportunity for players up to 18 years old to have a place to play organized baseball in the city of Brentwood. As the service provider of baseball for the City of Brentwood, 75% of our 12YO & Younger players must reside in the city of Brentwood, while 60% of our 13YO & Older players must reside in the city of Brentwood. 85% of our players must reside in Williamson County.
We pay the City of Brentwood Parks & Recreation Department a $50 fee per player that resides outside the city of Brentwood (to be shown as Non-Resident fee) and pay an additional $50 fee for players outside Williamson County (to be shown as Non-Williamson County Resident Fee). As such, these fees are paid during the registration process by parents if their player does not live in the city of Brentwood and/or in Williamson County.
The capacity of our program is not unlimited, and some divisions will reach a wait list prior if you don't register early in the process. Any player registering after we are full (to the Wait list) is not guaranteed a spot on a team.
1. How to Register
Click here if you do not have an account through our website and need help creating an account to register. Parents once logged in register their player. Registering through our website is the only method to register.
2. What Division to Register to
Based on their age on 05/01/25, players will have the opportunity to register for the division of their current age and typically one age group higher. We suggest unless your player is advanced, to register your player for the youngest age division offered. Parent owns responsibility for the correct birthdate of their player in their account.
3. Age divisions are as follows
In 3/4YO REC, players cannot turn 5 before May 1, 2025
In 5YO REC, players cannot turn 6 before May 1, 2025
In 6YO REC, players cannot turn 7 before May 1, 2025
In 7YO REC, players cannot turn 8 before May 1, 2025
In 8YO REC, players cannot turn 9 before May 1, 2025
In 9YO REC, players cannot turn 10 before May 1, 2025
In 10YO REC, players cannot turn 11 before May 1, 2025
In 11/12YO REC, players cannot turn 13 before May 1, 2025
In 13/14YO REC, players cannot turn 15 before May 1, 2025
In 15/16YO REC, players cannot turn 17 before May 1, 2025
Grade exceptions are allowed. If they are needed, you would register your player to the youngest division allowed in the system and then email us after registering so we can transfer your player to the requested division.
3a. Grade Exceptions are as follows:
A player that turns 7 prior to 05/01/25 but is currently in kindergarten may play in the 6YO division.
A player that turns 8 prior to 05/01/25 but is currently in 1st grade may play in the 7YO division.
A player that turns 9 prior to 05/01/25 but is currently in 2nd grade may play in the 8YO division.
A player that turns 10 prior to 05/01/25 but is currently in 3rd grade may play in the 9YO division.
A player that turns 11 prior to 05/01/25 but is currently in 4th grade may play in the 10YO division.
A player that turns 13 prior to 05/01/25 but is currently in 6th grade may play in the 11/12YO division.
Note: Starting in the fall 2025 season, players requesting an exception must be within 4 months of the cutoff.
4. Format of the Divisions
A. For the 3/4YO division, this is a tee ball division.
B. For the 5YO division, we would encourage all of our coaches to have players bat from a tee for games. This allows swing development. As the season progresses, a coach may attempt to pitch to each batter from a short distance (15' or less) and usually from one knee.
C. For the 6YO age division, a coach will attempt to pitch to each batter from a short distance (15' or less) and usually from one knee. If the batter is unsuccessful at five pitches, a tee is used. Batters may immediately use a tee if desired or needed.
D. For both 7YO and 8YO, this is coach pitch play where the pitching distance is 35' away from home plate. A coach pitches to players. Teams play with four outfielders.
E. For 9/10YO, this is kid pitch play with a mound at 46' feet.
F. For 11/12YO, this is kid pitch play with a mound at 50' feet. Runners are allowed to lead off.
G. For 13YO & Older, this is kid pitch play with a mound at 60' 6" feet. Runners are allowed to lead off.
See Rules of Play for the specific rules used by division.
5. Difference Between Travel (Open) Division vs Recreational
Click here.
Within our program, starting at 8YOs, players are either on a rec team (75% of our players are) or they are on a travel team. Players do not play both divisions within our spring season so that we can have distinct divisions that place like players against each other. In the summer season and the fall season, we do not separate as such.
Most of our players will register for rec baseball.
6. Rec Baseball Registration fees include:
(1) Shirt, cap, pants, belt for each player (we provide socks for 8YO & Younger)
(2) Shirt, cap for head coach and for up to two assistant coaches (must have volunteer record complete)
(3) Practice space for the regular season (stops after the regular season)
(4) Game day equipment - This includes game balls for all divisions. We provide batting tees for the 3/4YO division. We provide catcher's gear for 7YO & older divisions.
(5) Umpire fees for all league games at 7YO & older
(6) League player insurance
(7) Trophies for end of season tournament champions and runner-up's for 7YO & older divisions
(8) Participant trophies for 3/4YOs, 5YOs and 6YOs
We do not provide practice balls.
We do not provide catcher's gear for 13YO & Older play.
7. Unique notable fee you will see
The credit card "PROCESSING FEE" of 3.4% is what the credit card company charges to make the charge.
The $3 service fee (fee charged by webhost to process a registration) is paid by the person registering. This is paid per transaction although multiple players can be registered on one order saving just one service fee.
8. Late Fees
A late registration fee of $15 will start on 01/10/25. Registration is expected to close on 01/17/25 or earlier.
9. Refunds
The last day for a refund is 01/10/25. Up until that date, a refund for any reason, will be processed as: "amount paid minus the credit card processing fee, minus the $3 service fee and minus $20".
After 01/10/25, any refund only occurs if a replacement player is found, and the refund will be processed as: "amount paid minus the credit card processing fee, minus the $3 service fee and minus $75". If a replacement player is not found, no refund will be paid.
10. Baseball Uniform Sizing
The size shirt we provide to players is based on the size selecting by the registering parent. We will provide that size or one size larger. If a parent selects the wrong size when registering and the shirt is already printed when the error is determined, the parent would be required to purchase a replacement shirt. Click here for help on pants sizing.
11. How Teams are Formed
We try to meet as many requests as possible but ones we sometimes cannot meet are to avoid specific days of the week or if you requested a head coach that has more requests than roster spots. While our younger ages are limited in age differences, the older ages due to the number of players may be across multiple grades so that we can have a team.
12. Coach Requirements
(1) To be recognized as a coach (head coaches and assistant coaches), you must create a volunteer record every season. The Volunteer record includes the Concussion Checklist and the Code of Conduct Agreement.
(2) Submit to a background check every 3 years - click here
(3) Safe keeping & management of your league provided equipment, and return at end of season
(4) Attend our coach meetings
Practices and games must have a registered coach (volunteer record, background check, concussion checklist) to be insured and approved.
13. Where to Complete Online Volunteer (Coach) Concussion Training
In completing a volunteer form, coaches commit to completing online concussion training every three years. Here are a couple of suggested locations to complete:
(1) http://nfhslearn.com/courses/61037/concussion-in-sports
(2) http://www.cdc.gov/headsup/youthsports/coach.html
14. When / Where Baseball Practices Occur
A. Prior to games starting, all teams will be scheduled for two practice slots per week.
B. Once games start, 7YO & Older teams will keep one of their two weekly slots. The 6YO & Younger will no longer have a practice slot although head coaches can request space periodically when needed.
C. All 12YO & Younger practices will occur at Civitan Park and Crockett Park.
D. All 13YO & Older practices will occur at Granny White Park or Woodland Middle School.
E. Practices start 02/17.
F. Parents should expect weather impacts - rain, too cold, etc. to practice - prior to games starting so teams are given several practice slots before games.
G. Practices for 3/4/5/6YOs last 60 minutes; 7/8YOs last 90 minutes; and, older can last from 90 to 120 minutes. Weekdays typically start at 5:00PM, Saturdays at 9:00AM, Sundays at 12:30PM.
15. When / Where Baseball Games
A. For 12YO & Younger, unless a division has an odd number of teams, each team will play one weekday game and one Saturday game. If a division has an odd number of teams, one of the teams in that division each week will play two weekday games. We will rotate across teams in doing that. Typically,
- The 3/4YO, 5YO and 6YO divisions will have most weekday games on Monday.
- The 7YO and 8YO divisions will have most weekday games on Tuesday or Thursday.
- The 9YO, 10YO and 11/12YO division will have most weekday games on Monday.
B. For 13YO & Older, teams will play Saturday doubleheaders.
C. All 12YO & Younger games will occur at Civitan Park and Crockett Park.
D. All 13YO & Older games will occur at Granny White Park, Woodland Middle School or at another park to be determined.
E. Games start 03/17 for our travel program and 03/20 for our rec program.
16. Trophies
Our 3/4YO, 5YO and 6YO teams will receive participation trophies. Our 7YO - 14YO teams will compete for tournament trophies for champion and runner up.