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Updated 06/16/23

Last day for the early bird savings is June 25.

FALL 2023 Softball Program

The Brentwood Ball Club provides an opportunity for players up to 13 years old to have a place to play organized softball in the city of Brentwood. As the service provider of softball for the City of Brentwood, 75% of our 12YO & Younger players must reside in the city of Brentwood, while 85% of our players must reside in Williamson County.

We pay the City of Brentwood Parks & Recreation Department a $25 fee per player that resides outside the city of Brentwood (to be shown as Non-Resident fee) and pay an additional $10 fee for players outside Williamson County (to be shown as Non-Williamson County Resident Fee). These fees are paid during the registration process by parents if their player does not live in the city of Brentwood and/or in Williamson County.

The capacity of our program is not unlimited, and some divisions will reach a wait list prior if you don't register early in the process. Any player registering after we are full (to the Wait list) is not guaranteed a spot on a team.

Age Divisions We Offer
5-6YO       players cannot be 7 before 09/01/23
7-8YO       players cannot be 9 before 09/01/23
9-10YO     players cannot be 11 before 09/01/23
11-13YO    players cannot be 14 before 09/01/23

Format of the Age Divisions
We follow the rules as determined by the Williamson County Park & Rec (WCPR) Department. This is necessary because most if not all of our age divisions will not have enough teams in each division to only play Brentwood vs Brentwood
-   For 5/6YO, a coach will pitch to batters from ~27’
-   For 7/8YO, a coach will pitch to batters from 35’
-   For 9/10YO, this is kid pitch play with a mound at 35' feet
-   For 11/13YO, this is kid pitch play with a mound at 40' feet

Age Division to Register For
Players will register to a division based on their age as of 09/01/23. For many, this will be moving up to the next age division from what they played in this past spring (2023). We suggest unless your player is advanced, to register your player for the youngest age division offered. Parent owns responsibility for the correct birthdate of their player in their account.

 How to Register:
Click here if you do not have an account through our website and need help registering.

Fees When Registering
Division Price
This fee represents the price of the age division you register for. Included in this price is: (1) Full player uniform (shirt, pants, socks and belt) for each player (2) Shirt for head coach and for up to two assistant coaches (3) Game balls (4) Umpire fees for all league games (5) Field maintenance throughout the season (6) Insurance (7) Catcher's gear to the head coach for all teams (8) Background checks for head coaches & assistant coaches (10) Participant trophies for our 5/6YO division

Processing Fee
The credit card "processing fee" is what the credit card company charges to process your payment. 

Service Fee
This $3 fee is charged by our webhost for every transaction that occurs. If you are registering more than one player, you can register them together and avoid paying the fee for every player.

Non-Resident Fee
As the service provider of baseball for the City of Brentwood, we pay the City of Brentwood a $25 fee per player that resides outside the city of Brentwood.

Non-Williamson County Resident Fee
As the service provider of baseball for the City of Brentwood, we also pay an additional $10 fee for players outside Williamson County. 

Early Bird Discount
We do offer a $15.00 per player early bird discount for the first two weeks of registration (last day as June 25). Your order has to be submitted by you before the cutoff, regardless of what the delay is.

Late Fees 
While we do not want to charge any late fees, we need to plan our season which includes setting teams, ordering uniforms, etc. A late registration fee of $15 will start on 07/10/23.

No refunds occur after 07/15/23. Until then, we will refund price paid less $3 service fee and $20 processing fee.

Softball Uniform Sizing
The size shirt we provide to players is based on the size selecting by the registering parent. We will provide that size or one size larger.

f a parent selects the wrong size when registering and the shirt is already printed when the error is determined, the parent would be required to purchase a replacement shirt. 

How Teams are Formed
Teams are formed in the fall based on parent requests.

Coach Requirements are as follows
(1) To be recognized as a coach, you must create a volunteer record every season. The Volunteer record captures the Concussion Checklist and the Code of Conduct Agreement. 
(2) Submit to a background check every 3 years - click here 
(3) Safe keeping & management of your league provided equipment, and return at end of season 
(4) Attend our coach meetings 

Where to Complete Online Volunteer (Coach) Concussion Training
In completing a volunteer form, coaches commit to completing online concussion training every three years. Here are a couple of suggested locations to complete: 

When Practices Occur
Practices may occur any day of the week and will be scheduled at Crockett Park.

The length of practice will depend on the age group. Our younger ages will get shorter times (60-75 minutes) and older age groups will get longer times (up to 105 minutes).

Practice times start during the week at 5:00PM. Weekday times are typically as follows:
5/6YOs practice 5:00-6:15 or 6:15-7:30.
7/8YOs and 9/10YOs practice 5:00-6:30 or 6:30-8:00.
11/13YOs practice 5:00-6:45 or 6:45-8:30.

Weekend practices usually start as early as 9:00AM on Saturdays and 12:30PM on Sundays.

Prior to games starting, teams will be scheduled for two practice slots per week. Once games start, it is one per week and the frequency of use by head coach may vary. 

Once we determine the number of teams we will have and we finalize our head coach list, we will then start the process of working with head coaches to set practice times. The practice schedule will be set by July 20.

Where Games Occur 
Most league games will occur at Crockett Park or at Fly Park (3640 North Chapel Rd, Franklin).
But, as we are a part of the softball program with WCPR, some games may occur at the below parks:
Nolensville Park, 2310 Nolensville Park Rd, Nolensville
Grassland Park, 6759 Manley Rd, Brentwood
Cheek Park, Claude Yates Dr, Franklin
Heritage Park, 4799 Columbia Pike, Thompson Station
College Grove Park, 6665 Arno-College Grove Rd, College Grove
Bethesda Park, 4907 Bethesda Rd, Thompson Station

When Games Are Played
Fall games are limited to weekdays and will occur as follows:
5/6YOs and 11/13YOs will play on Mondays.
7/8YOs will play on Tuesdays.
9/10YOs will play on Thursdays.

Game Scheduling
Games will start the week of 08/21.
Games are expected to be complete prior to Williamson County public school's fall break of 10/10-10/14, if weather allows.
Game durations are 55 minutes for 5/6YOs, 65 minutes for 7/8YO and 80 minutes for all other groups. Mercy rules will be added for the fall so uncompetitive games could end earlier.

Refer to our Key Dates link on our website for more info on when currently planned activities are expected to occur




Brentwood Ball Club
Brentwood, Tennessee 37027

Email: [email protected]

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